What Do You Do a Week Before the Meeting?
Ask for a copy of any assessments or reports the team will discuss well before the meeting - not on the same day - so you have time to read them. Write down your notes and questions in advance instead of relying on memory under pressure.
Identify one or two priorities you want the meeting to produce, such as a specific communication goal or a particular classroom accommodation, instead of trying to cover everything at once.
What Do You Do During the Meeting?
You have the right to ask for immediate clarification of any term you don't understand. Ask for every proposed goal to be linked to a concrete example: what it will look like achieved on a normal school day, and who will follow up on it.
If you feel a decision is being made without your genuine participation, it's completely acceptable to ask to postpone signing to think it over or consult someone before giving final approval.
What Do You Do After the Meeting?
Keep a signed copy of the plan, and note the next review date and how to communicate with the teacher between formal meetings. Short, regular follow-up prevents problems from piling up until the next meeting.
If you notice something in the plan isn't actually being implemented in the classroom, reach out early - there's no need to wait until the annual review date.